DONOR PRIVACY POLICY

The Issaquah Schools Foundation respects the privacy of our donors and is committed to protecting the personal information that we gather and maintain regarding those donors. As such, the Foundation’s Board of Trustees adopted the following Donor Privacy Policy (Policy) which guides our staff and volunteers on how they may and may not use donors’ personal information. The Policy applies to the collection of donor information from any source: physical pledge cards, on line pledges, our website, electronic communications, registration for an event or fundraiser, or by any other means.

The Foundation collects, retains and uses donors’ information such as: name, address, telephone numbers, email address, spouse’s name, donation amount, designations, donor history, contributions and limited demographic information.

The Foundation uses a third party online payment processing service with high levels of security. The Foundation does not store, nor does it have access to, credit card information, bank account numbers, or other account data sent to the payment processing service as part of an online donation, purchase or registration. Credit card numbers, provided by donors through electronic means, are not retained by foundation employees, nor do they have access to them.

Credit card numbers provided by donors through any physical forms or via telephone to authorized foundation employees are securely transmitted to the third party online payment processing service and are then destroyed.

The Foundation uses donor information for the following purposes:

  • To administer and maintain records relating to donations.
  • To facilitate fundraising.
  • To communicate with donors about the Foundation.
  • To distribute receipts to donors.
  • To bill donors for unpaid pledges.
  • To thank donors for their support.
  • To provide information used in internal analysis.
  • To comply with legal or regulatory requirements.

The Foundation will not use donor information in the following manner:

  • Issaquah Schools Foundation will not sell or trade donors’ information with anyone else.
  • The Foundation will not send mailings to donors on behalf of other organizations.
  • The Foundation will not share donors’ personal information with any third parties unless given specific permission to do so by the donors.

In limited circumstances, the Issaquah Schools Foundation may utilize outside vendors for various purposes related to foundation business.  Such vendors may be given donors’ information for such use.  These vendors sign a confidentiality agreement and are prohibited from using this information for any other purposes.

To make our website more useful to donors, volunteers and the general community, the Foundation’s server automatically collects information when someone visits the website. This information includes, but is not limited to IP addresses, date and time of the visits, pages visited and click streams.

The Issaquah School’s Foundation may, at times, publically recognize the receipt and purpose of donors’ gifts. Such recognition is always with the donors’ prior knowledge and consent. The Foundation honors all explicit requests from donors who choose to remain anonymous.

The Foundation reserves the right to change the Policy at any time, but only with approval of its Board of Trustees. The latest Policy will always be posted on the the Foundation’s website. For changes to the Policy that may be materially less restrictive on the use or disclosure of a donors’ personally identifiable information, the Foundation will obtain donors’ consents before implementing the change by sending notices to donors and by placing a prominent notice on the Foundation’s website.

Data on donors and donation amounts may be aggregated and stripped of all identifying information for reporting purposes including grant applications, trend analysis, reporting requirements and any applicable government filings without explicit consent of the donors. The Issaquah Schools Foundation has initiated various safeguards and policies to protect donors’ information. These include, but are not limited to:

  • Physical measures such as locked filing cabinets and restricted access to offices.
  • Controlled access to data.
  • The use of passwords and encryption.
  • A written Records Retention Policy.

The Issaquah Schools Foundation has also adopted a Donor Bill of Rights which is attached as part of the Policy.

Questions regarding the Policy or any other aspects of the use of donors’ information should be directed to KayLee Jaech, Executive Director. 425-391-8557

 

DONOR BILL OF RIGHTS

The Donor Bill of Rights was created by the Association of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Giving Institute: Leading Consultants to Non-Profits. It has been endorsed by numerous organizations.

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:

I. To be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.

II. To be informed of the identity of those serving on the organization’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization’s most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgement and recognition.

VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.

VII. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.

VIII. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.

IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.

X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.